Before You Travel
Obtaining Your Passport
In general, your passport should be valid for at least six months after the date you will be returning from your travel. If you do not have a passport, or need it renewed, please begin procedures to obtain one immediately as the process takes time.
Passport agencies of the U.S. Department of State can be obtained via t the county clerk, or at the main post office.
Be sure to specify your departure date on your application in order to get expedited treatment. This is very important — passports are processed in the order of departure date. Application forms that arrive by overnight services do not receive expedited treatment.
Loss or theft of a valid passport is a serious matter and should be reported in writing immediately to Passport Services, Department of State, Washington, D.C., or to the nearest passport agency. If you are abroad, it should be reported to the nearest U.S. consulate or embassy.
PLEASE always make make a photocopy of your passport and carry the photocopy with you. In case of loss, this will help expedite the paperwork for obtaining a new one.
For more information on obtaining or renewing your passport, along with a current list of associated fees, please visit the U.S. Department of State:
Various vaccinations are required for travel.
Be sure to ask us if you have any questions or you can visit the Center for Disease Control for vaccination suggestions.
check out www.cdc.gov for moreinformation.
Custom Itineraries to Europe
For Women Traveling Alone
Now more than ever, women are striking out and traveling for pleasure by themselves.
Though their reasons for traveling are similar to their male counterparts, women traveling alone have very different needs and concerns. From safety issues to cultural variations, women travelers encounter a variety of difficulties that can be avoided if the necessary precautions are taken.
While it pays for both men and women to be educated travelers, it is especially imperative for women to plan every step of their trip--from packing a suitcase to choosing a hotel room. Learning what to expect is the first step in preparing yourself for anything that could go wrong. As the old adage goes—“You never know!”
One of the initial steps to planning a safe and pleasant trip is learning as much as possible about your destination before you go.
Make sure your passport is valid, or if you don’t have one, apply for one at least eight weeks in advance of your trip.
While most women travelers are aware of such travel hazards as robbery and hotel security, many don’t realize the potential risks of not adequately researching their destination.
When caught in the bustle of planning a trip, it is easy for women travelers to forget that they can be directly impacted by a region’s religious and societal beliefs. In fact, women might find themselves having to adapt their dress and demeanor to the customs of the country they are visiting.
Avoiding form-fitting dress will certainly deter sexual harassment and uncomfortable situations, but in some societies, it is particularly important to dress conservatively. A travel agent can provide useful tips about an area as well as suggest travel publications that provide details about dress codes and other restrictions for women worldwide. Also, be sure to inquire about State Department information and travel advisories regarding your destination.
It is absolutely essential to make at least two copies of important travel and identification documents. Leave one back-up copy in your suitcase and the other with a family member or friend at home.
When traveling abroad include the address and telephone number of the U.S. embassy and consulate for each country on your itinerary in case you experience any difficulties.
Carry only one credit card, and don’t keep all your money in one place. Use covered luggage tags and write your office address rather than your home. Remember to always lock all suitcases and if you make a lot of purchases, consider having your luggage shrink-wrapped.
If possible, pack light so you won’t be weighed down and look weighed down, both of which make you an ideal target for pickpockets. Keep luggage and attire simple-- leave expensive-looking baggage (including camera bags), suggestive clothing, and glitzy jewelry home. Some travelers have stored such valuables as video cameras in diaper-bags to throw off would-be thieves.
Plan to bring a fanny pack or tote that you can attach to your body or if you must carry a purse, take one that has thick shoulder straps and zippered compartments. If you’ll be carrying medication on your trip, carry an extra supply and a copy of the prescription in carry-on luggage.
The wise packer only brings necessities.
TAKE CARE OF HOME
When traveling, don’t forget to safeguard your home. If no one will be home for several days:
Another consideration for women, especially those traveling alone, is lodging. A travel agent can locate woman-friendly hotels and book the safest room possible. Smaller hotels are often safest since the staff is more familiar with guests and more able to effectively monitor who enters and exits the building. Hotels on a well-trafficked street with an active nightlife will also fend away would-be thieves. Avoid “walk-up” style hotels.
When selecting a hotel, ask if they have staff available to escort you to your room late at night.
When requesting a room, keep in mind that ground floor rooms are more susceptible to break-ins than are higher floors.
Ask for a room near the elevators but away from stairwells and any renovation work. These allow intruders to easily access your room and hide if necessary.
Keep in mind you should never accept a room if the clerk loudly calls out your name and room number.
Make sure the room’s door has both a peephole and a deadbolt. When given the option, store valuables in the safe at the front-desk rather than in-room safes--the main safe is usually better insured.
Hide more expensive clothes under other garments since robbers are most likely to steal what they can easily spot. If anything does get stolen, immediately ask management for help--most hotel theft is committed by staff.
How you will get from place to place—from your hotel to the convention center or from city to city--is also an important safety consideration. Travel agents can provide information on whether it is safest to rent a car or take public transportation. When traveling abroad, your travel agent can tell you if an International Driver’s Permit is required. Purchase maps and write out directions ahead of time. You want to learn as much as possible about getting around the streets so that you avoid looking like a lost tourist.
Make sure to bring a cellular phone and car charger in case of an emergency. If you must stop for directions, only do so at well-lit public areas. Lock all doors while driving and don’t keep any valuables on seats. Also keep maps discrete to avoid looking like a vulnerable tourist.
Reserving rental car through your travel agent also has its advantages in that agents can refer you to proven and trusted rental companies. At your destination, rental agents should always explain the car’s features, provide directions and, in a foreign country, brief you about international traffic signs and rules of the road. Avoid renting hatchbacks--luggage in the trunk can be easily seen.
MAKE THE MOST OF YOUR TRIP
Now it’s time to leave. A map of the area you will be visiting makes good reading material for the airplane. On an international trip, you might also wish to carry aboard a foreign language dictionary and highlight common phrases you’ll need when you reach your destination. Be prepared with questions about the area so you can ask the concierge about where—and where not—to go.
As you begin your journey, you’ll find that the most valuable safety tip is to trust your instincts. You might feel silly, but better safe than sorry. If anything does happen, contact the police immediately, if traveling abroad contact the U.S. Embassy, and save all documents--insurance companies will need them.
Your trip will be more fulfilling if you try to meet with some of the locals. Travelers will find that people all over the world are eager to share their unique experiences and cultures and hear all about yours. Before your trip, consider asking your travel agent or surf the Web for female networks around the world. When you arrive, check the phone directory under “women” or “travel,” or ask a concierge about local women’s groups. From crafts groups to women’s entrepreneurial organizations, you’d be surprised what you might find. Also keep an eye open for female tour groups or tour guides who could really offer some inside information about what the area has to offer.
If you are traveling for pleasure and are uncomfortable with going it alone, ask your travel agent about special tours just for women. An increasing number of travel suppliers offer organized tours geared to women of all different ages and interests.
Cruises are a great choice for solo women travelers who want safety and security with a lot of fun and nightlife and some cruise lines will even pair up single travelers in a cabin to help keep the cost down.
The more you travel, the more confident you become. So get packing and don’t forget to call your travel agent to make your travel experience hassle-free and as safe as possible.
· Women should learn as much about their destination as possible especially when traveling to a foreign country.
· Women can be directly impacted by customary religious beliefs and could find themselves having to adapt their dress and
demeanor to comply.
· Also, what is regarded as sexual harassment in one country is part of the social fabric of another, so women should avoid certain
clothing to prevent unwanted attention. Try to dress conservatively and avoid form fitting dress.
· If required for travel, make sure your passport is valid, or apply for one at least eight weeks in advance of your trip.
· Make two copies of important travel documents; one set for the trip, one for friends or family to keep at home.
Other items should include only one credit card and the phone number of the U.S. embassy for each country on your itinerary.
· Carry only one credit card and don’t store all your cash in one place.
· Pack light, avoid expensive looking baggage and clothing, lock all suitcases and consider shrink-wrapping the suitcases that contain
gifts or pricey items.
· Bring a fanny pack or tote that you can attach to your body.
· Bring only the necessities.
Take Care of Home
· Advise a trusted neighbor or friend of your trip and try to arrange for a housesitter.
· Set your lights on timers.
· Temporarily cancel newspaper delivery and ask the post office to hold your mail-a pile of newspapers or an overflowing
mailbox is a surefire way to announce that no one is around.
· Book a smaller hotel located on a well-trafficked street and avoid “walk-up” style hotels.
· Inquire if staff is available to escort your to your room late at night.
· Request a room near the elevators on an upper floor; ground floor rooms are more susceptible to break-ins.
· Make sure the door to the room has both a peephole and deadbolt.
· Hide expensive items under other items-robbers usually steal what they can easily spot.
· In the event that something is stolen, contact management immediately.
· A professional travel agent can recommend safe, women-friendly hotels.
· Ask the clerk not to announce your room number at check-in. If they do, request another room.
Make the Most of Your Trip
· Trust your instincts!
· Valuable reading material on the plane includes maps of your area and if necessary, a foreign language dictionary.
· Try to meet with locals you can exchange stories and experiences of your respective cultures.
Search from home and at your destination for women’s’ groups and keep an eye open for female tour-guides.
If you are uncomfortable traveling alone, a professional travel agent can suggest all-women’s options.
With advance planning and the advice of a professional travel agent, your trip can be safe, enjoyable and hassle-free.
Family Travel Tips
Anyone who's ever taken a family trip knows they have the potential to be both stressful and rewarding at the same time. We all have fond memories of embarrassing family photo opportunities and harmonizing in the backseat to pass the time, along with not-so-fond memories of airport hassles and bungled arrangements.
The secret to a successful family trip lies not only with extensive preparation but smart planning. Designing a vacation that appeals to a range of age groups can be quite challenging. How can you find family-friendly accommodations? How do you determine which destinations will appeal to both adults and children? How do you make it through the airport without pulling your hair out?
Rest assured, it is possible for families to have their "dream vacation," and more and more families are asking their travel agents for help. Approximately 77 percent of ASTA agents surveyed recently said they were currently booking more family vacation travel as compared to the previous year. In response to this increasing demand, an influx of new and varied intergenerational travel products have been introduced. And from theme parks to cruises to European vacations, there's something for every family.
Your travel agent can help you explore your options and choose the vacation that's ideal for all your loved ones. Agents are one-stop-shopping - they offer planning services that include air, hotel, sightseeing, cruises and more. They also have a wealth of travel information and advice such as visa requirements, packing tips, travel insurance and international permit requirements for drivers. And agents are there to offer follow-up help if something should go wrong and can alert vacationers to scams. Plus, your travel agent can help you land the best group rates available on the vacation that's right for you.
The first step in planning your family vacation is to designate a group leader. As the saying goes, "Too many cooks spoil the broth," so appointing one person to be in charge is the best way to prevent possible spats. This individual will have responsibilities ranging from shopping around for the best group deals to holding on to everyone's tickets and coupons. Even if you decide not to appoint a leader, keep in mind that it's best to deal with one travel agent - you'll avoid potential confusion and get the best rates.
Families should book their flights well in advance so that they can get the best price and the most hassle-free arrangements. Whenever possible, groups should opt for non-stop flights even if it costs more. The stress of regrouping after members run to the bathroom, gift shops and food stands isn't worth the few dollars you'll save. It's always a good idea to invest in trip cancellation insurance, particularly when traveling with a group.
For those considering electronic ticketing, remember that passengers must have proper identification to pick up tickets.
Allow plenty of time for check-in and also between connecting flights. Arriving early to board together prevents last minute delays and confusion. Also consider establishing a buddy system to ensure that no one gets left behind.
When it comes to choosing accommodations, consider all-inclusive cruises or resorts - they're the ideal way to organize the big trip. All-inclusive venues usually have a variety of activities and foods that appeal to every age. Cruises have become instant family favorites because all activities are preplanned so you'll spend more quality time together. Condominiums can simplify group planning and typically provide accommodations like multiple bedrooms and full-kitchens that are ideal for value and convenience. Also look for resorts that advertise children's programs, not just children's facilities. Children's programs include planned activities in addition to such amenities as a game room or playground. A travel agent can recommend family-friendly accommodations to meet your family's needs.
When booking a room, be sure to ask for connecting rather than adjoining rooms. Connecting rooms have a door between them whereas adjoining rooms are side-by-side with no connecting door. Also ask for a room with a refrigerator - this is especially important for families traveling with infants who will need formula and juice. Since we all know how expensive food can be at resorts, you'll also save money by keeping snacks around for hungry teenagers.
When planning activities, families are encouraged to be open to new ideas or as one agent recommended, "Have a good sense of humor and keep it!" Family members should take turns choosing the group's activities - they might even discover an interest they never knew they had. And don't forget to include children in the decision-making process. This will make them feel that this is their vacation, too, and they're not just stuck tagging along on the adults' trip. Plan back-up and optional activities for those times when everyone begins to moan and the kids start teasing each other.
Also be sure to factor in down-time so that individuals have the opportunity to pursue their own interests. Don't attempt to do everything together. Giving people their space can go a long way toward promoting group harmony.
Families traveling with tots require significantly more planning, not to mention packing, but the reward of spending undivided time together is well worth it. Reserve a crib in advance and make sure there's a laundry room on the premises where you'll be staying. This will allow you to pack fewer baby clothes. Packing a light umbrella stroller and a child-carrying backpack are among the easiest ways to get around. Car seats are also recommended since they help settle little ones during feedings and quiet time. If you think you might need extra help on the plane, ask for a seat in the back. Flight attendants tend to sit there when not serving passengers.
Don't go overboard packing toys. Children tend to lose interest in them quickly, and they take up a lot of room. Pack a few small favorites and don't forget a cherished book and blanket. Always keep snacks easily accessible in a purse or fanny pack. Children might not like the food offered in foreign restaurants, hotels or on planes. A great tip for parents is to freeze juice boxes if they will be taking a long flight or walking around all day. Pack a goodie bag with surprises to distract little ones who get fussy on the plane.
Traveling with teens also requires planning. Encourage them to pack snacks, books and a CD or cassette headset in their carry-on luggage. Consider allowing older children to bring along a friend - that may help build their enthusiasm for the trip.
Whether traveling with teens or tots, parents should chronicle all vital medical information and make copies of important prescriptions. Have pagers or cellular phones available in case someone gets lost or left behind. If you don't own either, check with your travel agent about renting them. Never allow members to go anywhere alone. Remember the old camp adage: "There's safety in numbers."
Although there are many factors to consider when booking travel for the entire family, a travel agent can help make the planning stages as pleasant and exciting as your actual trip. From locating kid-friendly hotels to booking a room with a refrigerator, your experienced travel agent can take care of all the details and arrangements - even the ones you hadn't thought of. So, all you have to do is relax and enjoy your trip.
HOME OFFICE TRAVEL